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    How to create a data order

    A data order is a request used to specify which registers, periods, populations, and external data you wish to use in the project.

    A data order can be created in two ways:

     

    Via Projects and Data

    1. Open Projects and Data
    2. Select Reorder
    3. Choose the project to which the data order relates

    Via the Project Proposal

    1. Go to the Data packages section in the project proposal
    2. Follow the link Create a new order in the text at the top of the page
    3. A new data order is created automatically

    Once the data order has been created, a new section called Order appears in the navigation menu. Here, you can choose whether to order register data, external data, or population creation.

    Please note that for a new project, a data order can be created once a project proposal has been set up, but it can only be submitted after the project proposal has been submitted.

    How to Order Register Data

    Under Register Data, select the registers that should be included in or updated for the project. You can only choose registers from data packages that have either been requested or approved in the project proposal.

    If the project proposal has already been approved and you wish to use registers from data packages that are not yet approved, you must create a resubmission. Registers from new data packages will only be processed once the resubmission has been approved.

    Before selecting registers, you may specify the Preferred order period at the top of the page if the data should only be delivered for a limited time period.

    By default, all variables within a given register are selected. If you wish to limit the selection at the variable level, click the ˅ next to Add and then select Limit variables.
    Under Choose populations, choose which populations the registers should be extracted for. Under Distribution of registers on populations, specify which registers should be extracted for which populations.

    If a full register extract is required, this must be indicated in the project proposal under the population description. The full register will then automatically appear as a population in the data order. If the project has previously been approved for a full population but this option does not appear, you should contact the project owner at Statistics Denmark.

    If a population is uploaded to the project, it must be ordered as a population creation, as this is a prerequisite for it to be selected.

    How to Order External Data

    If the project uses data that is not register data, this should be added as External Data.

    External data is added by:

    1. Creating an order (see above)
    2. Selecting the plus sign next to Processing of external data
    3. Entering a title, data source type (dropdown menu), and a brief description
    4. Uploading relevant attachments and variable lists. Read more about the requirements for linking of external data

    External data is currently linked to populations in the same way as register data, and the distribution is specified per population.

    How to Create a Population

    If there is a need to create populations or if external populations are used, these must be created under Population creation. Once the population has been created, it can be selected in the data order.

    To create a new population:

    1. Click Description under Population creation in the navigation menu
    2. Select Add Population
    3. Provide a descriptive title
    4. Briefly and precisely describe who the population includes and how it is defined
    5. Upload any relevant attachments

    You must also indicate whether the population is uploaded or should be created by Denmark’s Data Portal. If the population is created from a project database, this should be marked with a checkmark.

    If an existing population needs to be updated, select New Version. An overview of the project’s populations will be displayed. Select one, and the system will automatically create a new version that can be further edited.

    Summary

    Once the data order has been completed, a full summary is displayed. It is recommended to review this carefully to ensure that all necessary data has been included. The data order can then be submitted.

    Note: For new projects, the data order can only be submitted once the project proposal has been submitted. For already approved projects, a data order can always be submitted within the framework of the most recently approved project proposal.